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Notice of Privacy Practices (HIPAA)

Sanborn Orthodontics is committed to protecting the privacy and security of your health information. This Notice describes how medical information about you may be used and disclosed, and how you can access this information.
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Our Responsibilities
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We are required by law to:

  • Maintain the privacy of your protected health information (PHI)

  • Provide you with this Notice of our legal duties and privacy practices

  • Follow the terms of this Notice currently in effect

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How We May Use and Share Your Information
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We may use and disclose your health information for purposes related to:

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Treatment
To provide, coordinate, or manage your orthodontic care, including sharing information with other healthcare providers involved in your treatment.

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Payment
To bill and receive payment for services provided, including insurance processing and eligibility verification.

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Healthcare Operations
To support practice operations such as quality assessment, staff training, and administrative activities necessary to run our office.

We may also disclose your information as required by law, for public health activities, or in response to legal proceedings, as permitted under HIPAA regulations.

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Your Rights
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You have the right to:

  • Request access to or a copy of your health records

  • Request corrections to your health information

  • Request restrictions on certain uses or disclosures

  • Request confidential communications

  • Receive a list of disclosures, when applicable

  • Receive a paper copy of this Notice at any time

To exercise any of these rights, please contact our office directly.

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Electronic Communications
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If you choose to communicate with us electronically (such as by email, text message, or website forms), you acknowledge that these methods may not be fully secure. While we take reasonable precautions, we cannot guarantee the privacy of information transmitted over unsecured channels. Your participation in electronic communication is voluntary.

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Changes to This Notice
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We reserve the right to update this Notice as privacy practices change. Any updates will apply to all health information we maintain and will be made available on our website.

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Questions or Concerns
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If you have questions about this Notice or believe your privacy rights have been violated, please contact:

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Sanborn Orthodontics
📍 Morehead City, North Carolina
📞 252-727-0020
✉️ community@sanbornorthodontics.com

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You also have the right to file a complaint with the U.S. Department of Health and Human Services. We will never retaliate against you for filing a complaint.

Privacy Policy - the basics

Having said that, a privacy policy is a statement that discloses some or all of the ways a website collects, uses, discloses, processes, and manages the data of its visitors and customers. It usually also includes a statement regarding the website’s commitment to protecting its visitors’ or customers’ privacy, and an explanation about the different mechanisms the website is implementing in order to protect privacy. 

 

Different jurisdictions have different legal obligations of what must be included in a Privacy Policy. You are responsible to make sure you are following the relevant legislation to your activities and location. 

What to include in the Privacy Policy

Generally speaking, a Privacy Policy often addresses these types of issues: the types of information the website is collecting and the manner in which it collects the data; an explanation about why is the website collecting these types of information; what are the website’s practices on sharing the information with third parties; ways in which your visitors and customers can exercise their rights according to the relevant privacy legislation; the specific practices regarding minors’ data collection; and much, much more. 


To learn more about this, check out our article “Creating a Privacy Policy”.

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